Performs complex management analysis and coordination activities that have department or countywide scope and impact with significant community involvement, including program research and development, forming and facilitating special task forces and committees involving the county and members of the community, and coordinating and administering a variety of special programs. Performs other related duties as required.
Works under the general direction of a department head or his/her designee, with additional recommendations from teams, task forces and committees.
May provide leadership and direction to clerical or professional staff in relation to special projects or assignments.
Typical Duties – Duties include, but are not limited to the following
Economic Development Project and Committee Oversight
Facilitate, coordinate and implement assigned department economic development (ED) projects and committees. Work with the Economic Development Coordinator and other ED team members to implement the strategic plan and assigned tasks. Dedicate time to research and analyze ED concepts, best practices, community development projects, and strategies that align with the county’s ED strategic plan; collaborate with partners in identifying existing strengths, gaps, needs, and opportunities to address issues; aids in the launching, implementation and sustaining of department efforts; and assists with the ED program budget development and work with the director on needed adjustments.
Develop and manage internal ED grant programs; oversee administrative process; prepare reports and correspondence related to projects; negotiate and monitor contracts in collaboration with Contract Specialist; report to ED Coordinator and director on status of the projects; and present and coordinate presentations to the appropriate advisory board or committees, and the Board of Commissioners.
Seeks, writes and manages external ED grant opportunities to leverage funds that support the advancement of the department’s ED strategic plan in consultation with subject matter experts; complies with department and county policies and procedures; and works with appropriate internal and external parties to ensure financial compliance procedures are in place, compliance with grant performance is achieved, and reporting requirements are met.
In collaboration with the Director and Budget Analyst, monitors grant funding streams in regards to compliance issues according to OARs; utilizes various software to apply complex tracking systems; assists in developing contract timelines, monitors timeline to ensure compliance by all parties; reviews required paperwork to ensure inclusion of current information and required documentation; prepares paperwork in appropriate format for review, as needed.
Generates scopes of work for ED and department contracts; researches and resolves problems; assures compliance with county policies; works with Contract Specialist to draft agreements and completes reports in compliance with local, state, and federal requirements; participates in the preparation of request for proposal bid documents, the contract bidding and allocation process, and assists with contract performance tracking systems.
Works with Contract Specialist to monitors outcomes and reports of ED programs; conducts on-site provider technical visits of ED contractors, as needed; receives and reviews ED contract reports for completeness, timeliness, and compliance; troubleshoots potential problems; works with Contract Specialist to ensure communication flow happens between contractors, contract specialist, and director regarding deficiencies and improvements; maintains effective working relationships with administrative staff, a variety of agencies, and the public.
Prepare various professional level documents and materials, including staff reports and county forms and documents; prepare and deliver presentations and communication materials to the Board of Commissioners, as well as other internal and external groups of various size.
Works with the department budget team to provide needed data and review on the department’s overall budget; performs other duties as assigned.
Requirements for the Position
- Bachelor’s Degree in public or business administration, political science, communication, planning, liberal arts, economics, or related field; AND
- At least four (4) years responsible experience which includes independent research, design and methodology, management analysis, community engagement, and facilitating group process; OR
- Any satisfactory equivalent combination of education, training and/or experience relevant to the position.
NECESSARY SPECIAL REQUIREMENTS
- Must possess a current driver’s license in the applicant’s state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
Applicants may be required to pass an assessment of job-related skills in order to qualify for interview. Selected applicants will be contacted for an appointment to participate in the assessment.
- The finalist for this position may be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
- This assignment is represented by a union.
- This is a full-time position, which is not eligible for overtime.
- Typical Work Schedule: Monday through Friday, days, with flexibility for evening or weekend meetings as needed by the department.
Knowledge of: the principles and practices of economic development, urban and rural development/planning, public administration, and of the principles of sound organization and management; financial practices in local government, and of budget preparation and administration techniques; organizational processes and design; principles and practices of statistical analysis and data collection.
Ability to: research and analyze issues and procedures; prepare and present recommendations on complex issues, and to illustrate policy and fiscal impact of alternative decisions; prepare a budget and to evaluate budgetary requests; conduct and evaluate surveys and special studies; evaluate program or department operations and performance; establish and maintain positive working relationships with coworkers, partners, and the public; lead, direct, and participate in training and evaluating projects.
Skill in: applying the principles and techniques involved in project management; coordinating and facilitating group process; communicating effectively in both oral and written form; making formal presentations before large groups; networking with communities and other economic development professionals; fostering organizational and business development; preparing well thought out proposals and recommendations; writing and management of grants; understanding of government and legislative processes; and applying statistical techniques to research and administrative studies.
Operates a motor vehicle; sees using depth perception; reads a 12 pt. font; distinguishes colors and shades; speaks with a clear and audible voice; hears a normal level of speech; stands; reaches overhead; uses rapid-mental/hand/eye coordination; sits; moves about the work area; operates a computer; lifts up to 10 lbs.; uses office chemicals such as toner.